Stock Control and Orders Assistant in Kuilsriver
Recruit4Success · Kuilsriver, Western Cape
Overview
A paint, coatings and resins manufacturer in Kuils River is looking for a hands on Administrator and Orders Assistant to keep their head office running smoothly. You will handle orders, stock checks, invoicing and customer queries while working with a team of 25 staff. The role is permanent and full time, with a highly negotiable package, medical aid and provident fund. The person who had this role was recently promoted, so this is a real chance to grow within a company that supports customers across South Africa and export markets.
About the role
Our client is a manufacturer and distributor of paint, coatings and resins for decorative, industrial, mining and marine clients. Their Kuils River head office supports customers across South Africa and export markets in Africa, Australia, Europe and the Far East. They need an organised, detail driven Administrator and Orders Assistant who can think on their feet, multitask and be pro active.
You will report to the Logistics manager and work in a team of 25 staff. The role involves answering the switchboard, processing orders, communicating with customers about deliveries, assisting with stock levels and reorders from the factory, typing up data sheets and quotations, invoicing customers, completing waybills, and handling credits and product complaints. You will also help with quarterly stock takes, process samples, and assist with cash ups and general office admin.
Working hours: Monday to Thursday 7h40 to 16h40, Fridays 7h40 to 14h40. The company closes from 22 December to 6 January 2027.
Application note: Preference will be given to African females and males in line with the company's employment equity policy.
Requirements
- Matric (Grade 12)
- Minimum 5 years experience in orders and stock handling
- Ideally live within Kuils River or surrounding areas
- First preference for candidates with own transport
- Fully bilingual in English and Afrikaans
- Proven experience in office administration or a similar role
- Solid computer skills, especially Microsoft Word, Excel and Outlook
- Excel skills to do calculations, work out cost prices, selling prices, margins and margin percentages
- Excellent written and verbal communication skills
- Good organisational skills and attention to detail
- Friendly, professional manner with the ability to manage multiple tasks
- Punctual and adaptable
Responsibilities
- Answering the switchboard and assisting with customer queries
- Processing orders and assisting with ordering of stock
- Communicating with customers on orders and delivery
- Communicating with debtors about credit limits and payments
- Checking minimum stock levels and reordering from the factory
- Typing up data sheets, quotations and pro forma invoices
- Assisting with GRN buyout stock and sending to creditors for processing
- Being available for quarterly stock take and preparation
- Invoicing customers and completing waybills and orders
- Ensuring credits are processed timeously
- Following product complaint procedures
- General filing and office admin duties
- Checking with the factory on colours and specials
- Processing samples
- Consolidating no charge and credits
- Processing daily cash up and sending documentation to debtors
- Assisting stock control with checking receipts on the live system
- Assisting the Logistics manager with various tasks
Benefits
Medical aid, provident fund
Job details
- Organisation
- Recruit4Success
- Location
- Kuilsriver, Western Cape
- Job type
- Full time
- Experience level
- Mid (5+ years)
- Education
- Matric
- Category
- Administration & Office
- Application Method
- Apply manually
Success Guide
This role is a great fit if you enjoy keeping things organised and working with numbers and people. Since the company needs someone who can start soon, update your CV to highlight your stock handling and order processing experience, and make sure your Excel skills are easy to spot. They want someone who is fully bilingual in English and Afrikaans, so mention that clearly. If you live in or near Kuils River, say so, as it is a big plus. In an interview, be ready to talk about how you handle multiple tasks and solve problems on the spot. Show that you are punctual, friendly and detail driven, because those qualities matter in this busy office environment.
How we help you prepare
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