Remote Property Coordinator for UK-Based Property Consultancy
multiSEARCH · Durban, KwaZulu Natal · Remote
Overview
A Bermuda-based property and real estate consultancy is hiring an experienced Property Coordinator to work remotely. You will support rental property management, coordinate tenants and contractors, handle maintenance requests, and assist with admin and financial tasks. If you have at least 3 years in property management or operations admin and love organised remote work, this Durban-based remote role is for you.
About the role
This is a fully remote opportunity with an established Bermuda-based property and real estate consultancy. As a Property Coordinator, you will be the organisational backbone supporting the day-to-day management of rental properties from wherever you are based in South Africa.
Your days will involve coordinating maintenance requests and contractor follow-ups, liaising with tenants and vendors via email, phone, and WhatsApp, and keeping rental records, lease details, and arrears tracking up to date. You will also help with tenant onboarding and offboarding, maintain inspection reports and property documentation, and review lease agreements and vendor contracts.
You will use tools like Asana for task management, Google Drive for filing, and property management software such as Buildium, Yardi, or AppFolio. There is also a financial admin component where you will assist with bookkeeping, accounts payable and receivable, transaction categorisation, reconciliations, vendor payments, and basic financial reporting.
This role suits someone who is highly organised, comfortable working independently, and experienced in property operations. You will provide admin support to directors and project managers and assist with property market research and valuation-related projects.
Application Note: No specific application instructions or documents are mentioned in the listing. Apply via the original job board with your CV and a brief cover letter highlighting your property management experience and remote work setup.Requirements
- Minimum 3 years of experience in property management, real estate operations, or executive/operations administration
- Strong understanding of rental property operations, tenant relations, lease agreements, and maintenance coordination
- Experience coordinating contractors, suppliers, and service providers
- Good financial administration and bookkeeping knowledge
- Proficiency in Microsoft Office and Google Workspace
- Experience with property management software such as Buildium, Yardi, AppFolio, or similar
- Familiarity with QuickBooks or Xero
- Experience with task management platforms such as Asana or Trello
- Excellent written and verbal communication skills
- Strong organisational, problem solving, and time management abilities
- Ability to work independently and manage multiple priorities remotely
Responsibilities
- Coordinate property maintenance requests, work orders, and contractor follow ups
- Liaise with tenants, vendors, and contractors via email, telephone, and WhatsApp
- Manage rental records, lease details, arrears tracking, and property updates
- Coordinate tenant onboarding and offboarding processes
- Maintain accurate property records, inspection reports, and documentation
- Review lease agreements, vendor contracts, and service deliverables
- Monitor tasks, deadlines, and project updates using Asana or similar platforms
- Provide administrative support to company directors and project managers
- Maintain organised digital filing systems using Google Drive
- Assist with bookkeeping functions including accounts payable, accounts receivable, transaction categorisation, and reconciliations
- Coordinate vendor payments and assist with basic financial reporting
- Conduct property market research and assist with reporting and valuation related projects
Job details
- Organisation
- multiSEARCH
- Location
- Durban, KwaZulu Natal (Remote)
- Job type
- Full time
- Work arrangement
- Remote
- Experience level
- Mid (3+ years)
- Category
- Real Estate & Property
- Application Method
- Apply online
Success Guide
This is a fully remote role, but your application should still show that you can work independently and stay organised without an office. Before you apply, update your CV to highlight your property management software skills, especially Buildium, Yardi, or AppFolio.
In your cover letter, mention specific examples of how you have coordinated contractors or managed rental records. The job asks for 3 years experience, so be ready to discuss real situations where you handled maintenance requests, tenant queries, or bookkeeping tasks.
Since no matric certificate is mentioned, you can focus on your experience and skills. Interviewers may ask how you manage your time and stay on top of multiple tasks remotely, so think of good examples. Good luck!
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