Property Administrator Opportunity in Roodepoort
Ability Recruitment · Roodepoort, Gauteng
Overview
Ability Recruitment is hiring a Property Administrator in Roodepoort to support property take-ons, lease administration, credit control, and financial record keeping on MDA. This hands-on role is perfect for someone with a matric qualification, a head for detail, and a genuine interest in property management. You will work closely with tenants, landlords, and the Property Manager, gaining broad exposure across residential and commercial property operations.
About the role
Join Ability Recruitment as a Property Administrator in Roodepoort. This role is at the heart of property operations, combining lease administration, financial processing, credit control, and record keeping. You will play a key part in ensuring properties run smoothly from take-on to hand-over.
What the role covers:
- Handle property take-ons, including collecting and verifying budgets, leases, deposits, and building plans from previous owners.
- Load and maintain owner, tenant, lease, and billing information on MDA.
- Perform monthly billing checks, credit control, and arrears follow-ups.
- Prepare reports for management and property owners.
- Support leasing administration, facilities coordination, and property hand-overs.
- Maintain accurate and auditable records in line with company standards.
Application notes:
Only shortlisted candidates will be contacted. Make sure your CV clearly shows your property administration experience and MDA exposure if you have it.
Requirements
- Matric (Grade 12) is required.
- A tertiary qualification is preferred.
- Experience in property administration or a similar administrative role is advantageous.
- Working knowledge of MDA or similar property management systems is beneficial.
- Strong attention to detail and accuracy in financial record keeping.
- Ability to manage deadlines and work within approved mandates.
- Good communication skills for dealing with tenants, landlords, and contractors.
- Understanding of lease agreements and billing processes.
- Confidentiality when handling tenant, landlord, and company information.
Responsibilities
- Collect and verify property records, budgets, leases, deposits, and building plans during property take-ons.
- Load and maintain accurate owner, property, tenant, lease, and billing information on MDA.
- Perform monthly pre-billing checks and bill rent, fixed charges, municipal recoveries, and other amounts due.
- Monitor recovery percentages and exception reports to ensure correct billing.
- Carry out daily credit control through tenant follow-ups and collection of outstanding rentals.
- Issue letters of demand to tenants in arrears and escalate material collection risks to the Property Manager.
- Assist with legal matters, liquidations, and recovery actions.
- Prepare monthly leasing, arrears, variance, and facilities-support reports.
- Provide monthly owner accounting reports, including cash flow and rent roll information.
- Maintain accurate vacancy schedules and update MDA as occupancies change.
- Assist with new leases, renewals, FICA documentation, and lease follow-ups.
- Coordinate tenant occupation and vacating, including billing checks and deposit refunds.
- Request quotations, issue approved orders, and follow up on maintenance job status.
- Prepare property and tenant files for hand-over to incoming owners or managers.
- Maintain accurate, complete, and auditable records on MDA and in electronic filing systems.
Job details
- Organisation
- Ability Recruitment
- Location
- Roodepoort, Gauteng
- Job type
- Full time
- Experience level
- Entry
- Education
- Matric
- Category
- Real Estate & Property
- Application Method
- Apply online
Success Guide
Hi there! If you are looking to break into property management, this Property Administrator role in Roodepoort is a great place to start. Ability Recruitment is known for specialist placements, so they will be looking for someone who takes accuracy seriously.
When you apply, your CV should highlight any experience with MDA or similar property systems, credit control, or lease administration. Even if your experience is limited, show that you are organised and comfortable working with numbers, deadlines, and detailed records.
In an interview, expect questions about how you handle arrears, how you stay on top of billing, and how you communicate with tenants and owners. Mention any exposure to FICA or lease documentation. It also helps to show that you understand the importance of confidentiality in property administration.
If you have just finished matric and have some admin experience, do not hold back. This could be the stepping stone you need. Good luck!
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