Project Administrator for Foundation Grants at University of Zululand
University of Zululand · KwaDlangezwa Campus, KwaZulu Natal
Overview
The University of Zululand is looking for a Project Administrator to support a Foundation Grant for a 5 year fixed term. You will help run and organise the grant, work with the Grants Office team and keep everything running smoothly. If you have a degree and at least 2 years of project admin experience, this is a great chance to grow your career in higher education administration.
About the role
The University of Zululand is seeking a Project Administrator for a Foundation Grant on a 5 year fixed term contract. You will work under the Project Manager: Grants Management to ensure the grant runs smoothly and all activities are executed well.
Your main tasks will include preparing project plans, collating department proposals into DHET templates, and helping with budgets and timeframes. You will act as a central point of contact for the project team, including external stakeholders and facilitators, and coordinate meetings and workshops.
You will also handle project enquiries, monitor activities against the plan, and prepare reports for the Director: Institutional Planning. Financial duties include maintaining cost centre databases, administering the budget, and monitoring expenditure to avoid under or over spending.
This role is based at the KwaDlangezwa Campus in KwaZulu Natal and runs for a fixed term of 5 years.
Requirements
- Bachelor's Degree in a relevant field
- Minimum of 2 years experience in project administration
- Knowledge of project management principles
- Proficiency in MS Office Suite
- Understanding of financial principles
- Strong communication and interpersonal skills
- Good reporting and time management abilities
- Ability to manage relationships and facilitate meetings
- Problem solving skills and attention to detail
- Ability to multitask and work under pressure
- Confidential, reliable, ethical, and shows initiative
Responsibilities
- Receive department proposals and collate them into the DHET template for university submission.
- Assist in preparing proposals, budgets, and timeframes for the Foundation Grants.
- Provide administration support and maintain accurate record keeping for the grant.
- Coordinate all aspects of designated engagement and act as central point of contact for the project team, external stakeholders, facilitators, and internal stakeholders.
- Facilitate meetings and workshops as needed.
- Ensure consistent and accurate administration of the grant.
- Handle project related enquiries from internal and external parties and escalate to the Project Manager as required.
- Monitor and track activities to ensure deliverables are met and aligned to the project plan.
- Prepare reports with project status updates for the Director: Institutional Planning.
- Respond to enquiries about engagement services and convert them into prospective projects where appropriate.
- Prepare annual reports for submission to DHET through the Director's office.
- Maintain financial databases of all cost centres and administer the budget.
- Monitor expenditure to avoid under or over expenditure.
Benefits
13th Cheque, Medical Aid, Pension Fund, Group Life, Housing Allowance, Study Benefits
Job details
- Organisation
- University of Zululand
- Location
- KwaDlangezwa Campus, KwaZulu Natal
- Job type
- Contract
- Experience level
- Junior (2+ years)
- Education
- Bachelor
- Category
- Administration & Office
- Application Method
- Apply online
Success Guide
Hi there! This role is a fantastic opportunity if you are looking to build a career in university administration, especially within grants and project support. The University of Zululand is a respected institution, and working on a 5 year grant project will give you solid experience that stands out on your CV.
When you apply, make sure your CV clearly shows your project administration experience and any work you have done with budgets, reports, or coordinating teams. Since the role involves liaising with many people, highlight your communication and organisational skills. A bachelor's degree is required, so attach your certificate and academic transcript. If you have experience with MS Office and financial record keeping, be sure to mention it. The application is online through PNet, so prepare a clean, professional CV and a short cover letter that explains why you are excited about supporting this grant. Good luck!
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