Personal Assistant to CEO and Office Coordinator
Recruitd
Overview
A great opportunity for a polished and organised person to support the CEO of a professional firm while also running reception and coordinating support staff. If you have PA or admin experience and enjoy keeping things running smoothly behind the scenes, this full time role could be a strong next step in your career.
About the role
This role is split between executive support, reception and coordinating support staff, so you will be at the centre of keeping the office professional and running smoothly. You will work closely with the CEO on diary management, meetings and correspondence while also being the first friendly face visitors see.
Day to day you can expect to:
- Manage the CEO's diary, appointments, meetings and follow ups
- Prepare documentation and coordinate meeting arrangements
- Handle calls, correspondence and confidential information with discretion
- Welcome visitors and keep the reception area presentable
- Allocate daily tasks to cleaning and domestic staff and monitor standards
- Follow up on outstanding tasks and address issues as they come up
If you are proactive, well spoken and take pride in high standards, this is a role where your organisational skills will really be valued.
Requirements
- Previous experience as a Personal Assistant, Executive Assistant or in a similar administrative support role
- Experience in a professional corporate environment
- Excellent verbal and written communication skills
- Exceptional attention to detail and strong organisational abilities
- A polished, professional and well presented demeanour
- Proficiency in Microsoft Office and general office administration systems
- Ability to handle confidential information with discretion
- Strong interpersonal skills and confidence communicating with people at all levels
- Ability to prioritise tasks, manage competing demands and work independently
- Experience coordinating or supervising support staff would be advantageous
Responsibilities
- Provide comprehensive administrative and organisational support to the CEO
- Manage the CEO's diary, appointments, meetings and scheduling
- Coordinate meetings, prepare documentation and make necessary arrangements
- Manage correspondence, telephone calls and follow ups professionally
- Anticipate requirements, take initiative and follow tasks through to completion
- Handle confidential information and sensitive matters with discretion
- Manage reception duties and serve as first point of contact for visitors and calls
- Maintain a professional and presentable reception area
- Coordinate and oversee daily activities of cleaning and domestic staff
- Allocate tasks, monitor performance and ensure standards are maintained
- Ensure offices and facilities remain clean, organised and presentable
- Oversee day to day operational requirements for the smooth running of the office
Job details
- Organisation
- Recruitd
- Job type
- Full time
- Experience level
- Junior
- Category
- Administration & Office
- Application Method
- Apply online
Success Guide
When you apply for this PA role, make sure your CV clearly shows any experience supporting senior people, managing diaries or handling confidential work. Even if your admin experience is short, highlight examples where you kept things organised, dealt with visitors or took charge of tasks without being asked. The role also involves overseeing cleaning and domestic staff, so mention any time you have coordinated people or kept standards high. In an interview, expect questions about how you prioritise competing demands and how you handle confidential information. Dress neatly and professionally, as presentation matters here. This is a great chance to step into an executive support role with room to grow.
How we help you prepare
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