Operations Administrator in Krugersdorp
Prosperitas Personnel · Krugersdorp, Gauteng
Overview
Prosperitas Personnel is looking for a highly organised Operations Administrator to join an established company in Krugersdorp. If you have at least 3 years of admin experience and solid Pastel skills, this role offers a chance to handle customer orders, invoicing, purchasing and stock records. It is a permanent full time position paying R20 000 to R30 000 per month, perfect for a detail oriented person who enjoys keeping operations running smoothly.
About the role
This is a hands on operations role where you will be the go to person for keeping orders, deliveries and supplier accounts in order. The company is based in Krugersdorp and needs someone who can handle customer orders, process invoices and purchase orders, and keep accurate records on Pastel. You will work closely with customers, suppliers and drivers, so strong organisational skills and a keen eye for detail are essential.
- Receive and process customer orders via email and telephone.
- Schedule weekly deliveries and prepare customer delivery notes.
- Process delivery documentation returned by drivers.
- Generate customer invoices once deliveries have been completed.
- Prepare customer credit notes where required.
- Create purchase orders and ensure the necessary authorisations are obtained.
- Manage customer pricing updates and communicate price changes to customers.
- Update and maintain pricing information on the Pastel system.
- Reconcile supplier statements against monthly age analysis.
- Capture and receipt supplier invoices.
- Liaise with customers regarding invoicing and account related queries.
- Create and maintain customer, supplier and stock inventory codes on Pastel.
- Distribute monthly customer statements and provide statements upon request.
- Maintain accurate filing and record keeping of supplier and customer invoices.
- Assist with general administrative and operational duties as required.
Requirements
- Grade 12 (Matric) is required.
- Minimum of 3 years administrative work experience.
- Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
- Good working knowledge of Pastel is essential.
- General understanding of accounting practices.
Responsibilities
- Process customer orders received via email and telephone.
- Schedule weekly deliveries and prepare delivery notes.
- Generate invoices and credit notes for customers.
- Create and authorise purchase orders.
- Maintain and update pricing on the Pastel system.
- Reconcile supplier statements and capture supplier invoices.
- Keep customer, supplier and stock codes up to date on Pastel.
- Distribute customer statements and handle account queries.
- Maintain accurate filing of invoices and delivery documentation.
Job details
- Organisation
- Prosperitas Personnel
- Location
- Krugersdorp, Gauteng
- Job type
- Full time
- Experience level
- Mid (3+ years)
- Education
- Matric
- Salary
- R20k to R30k / monthly
- Category
- Administration & Office
- Application Method
- Apply manually
Success Guide
If you are applying for this Operations Administrator role, make sure your CV clearly shows your Pastel experience and how many years you have worked in an admin or operations environment. The company is specific about Pastel being essential, so mention exactly how you have used it, for example processing invoices, managing stock codes or reconciling supplier accounts. Also highlight your Microsoft Excel skills, since you will be working with spreadsheets and age analysis. When you prepare for an interview, be ready to talk about how you stay organised when handling multiple orders, deliveries and supplier queries at the same time. A calm, methodical approach will stand out. Good luck with your application.
How we help you prepare
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