nGAP Programme Administrator at University of Zululand
University of Zululand · KwaDlangezwa Campus, KwaZulu Natal
Overview
The University of Zululand is looking for a skilled administrator to coordinate the New Generation of Academics Programme at its KwaDlangezwa Campus. This five year fixed term role is perfect for someone with a Master's degree and at least three years of experience in higher education who wants to support the next generation of academics. You will manage programme logistics, reporting, finances and stakeholder relationships while working closely with nGAP lecturers and mentors.
About the role
The University of Zululand is seeking a dedicated nGAP Administrator to join the Teaching and Learning Centre at the KwaDlangezwa Campus on a five year fixed term contract. In this role you will be the driving force behind the University's participation in the Department of Higher Education and Training's New Generation of Academics Programme (nGAP).
You will work closely with nGAP lecturers, their mentors and host departments to ensure the programme runs smoothly. Your day to day tasks will include coordinating the recruitment of new nGAP lecturers, organising academic development retreats and capacity building workshops, maintaining accurate records and preparing reports for the DHET. You will also monitor budgets, process financial paperwork and make sure the University meets all its governance and reporting obligations.
This is a great opportunity for someone who enjoys variety and wants to make a real impact on academic staff development in South Africa. You will be based at the KwaDlangezwa Campus in KwaZulu Natal and will have the chance to build strong relationships with a wide range of stakeholders across the university and government.
Please note: Only shortlisted candidates will be contacted. The University of Zululand is an equal opportunity employer and preference will be given to candidates from designated groups in line with its employment equity plan.
Requirements
- A Master's degree (NQF Level 9) in a relevant field
- A minimum of three years' experience in Higher Education, of which at least two years must be in academic staff development, programme coordination or a comparable support function
- Knowledge of the DHET nGAP framework, guidelines and reporting requirements
- Understanding of higher education policy and the regulatory environment in South Africa
- Familiarity with academic staff development and mentorship principles
- Experience with administrative and clerical processes and systems
- Proficiency in Integrated Tertiary Software (ITS) modules
- Strong computer literacy, especially Microsoft Office 365
- Excellent written and verbal communication skills
- Strong planning, organising and project coordination abilities
- Report writing and record management skills
- Ability to take minutes and coordinate meetings
- Budget monitoring and basic financial administration skills
- Stakeholder engagement and relationship building skills
- Problem solving and conflict resolution abilities
- Data management skills
- Professionalism, integrity and a service orientation
- Confidentiality and discretion
- Attention to detail and accuracy
- Collaboration and teamwork
- Initiative and self management
- Resilience under pressure
- Empathy and approachability
- Cultural sensitivity and inclusivity
Responsibilities
- Coordinate the University's participation in the DHET New Generation of Academics Programme (nGAP)
- Provide programme, administrative and developmental support to nGAP lecturers, their mentors and host departments
- Manage the recruitment process for nGAP lecturers, including call management and candidate screening
- Organise academic development retreats, capacity building workshops and other developmental events
- Maintain accurate records and prepare reports for the DHET and other stakeholders
- Monitor budgets and handle financial administration related to the programme
- Build and maintain relationships with a wide range of stakeholders, including university staff and government officials
- Ensure the University meets its governance, financial and reporting obligations to the DHET
- Provide ongoing support to nGAP participants throughout their journey
Benefits
13th Cheque, Medical Aid, Pension Fund, Group Life, Housing Allowance, Study Benefits
Job details
- Organisation
- University of Zululand
- Location
- KwaDlangezwa Campus, KwaZulu Natal
- Job type
- Contract
- Experience level
- Mid (3+ years)
- Education
- Master
- Category
- Education & Training
- Application Method
- Apply online
Success Guide
This is a fantastic opportunity if you are passionate about shaping the next generation of academics in South Africa. The role is quite specialised, so when you apply, make sure you highlight any experience you have with the DHET nGAP programme or similar academic development initiatives. Your understanding of higher education policy and your ability to coordinate multiple projects will be key. During the interview, be prepared to talk about how you have managed reporting to external funders and how you handle tight deadlines. Also, since this is a five year contract, show that you are in it for the long haul and committed to seeing the programme succeed. The university is in KwaDlangezwa, so if you are not local, think about relocation and mention your willingness to move. Good luck, this is a meaningful role that really makes a difference.
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