Imports and Exports Coordinator with Accounts Support, Kloof Durban
Dixie Recruitment · Kloof, Durban, KwaZulu Natal
Overview
A great chance for someone with import and export know how to join a respected KwaZulu Natal company as an Imports and Exports Coordinator with accounts support. You will keep shipments moving smoothly, handle supplier invoices and work closely with finance. Based in Kloof, Durban, this full time role suits a detail driven person who enjoys logistics and numbers.
About the role
This role sits at the heart of a busy logistics and finance operation in Kloof, Durban. You will help keep import and export activities running smoothly for an organisation that services the KwaZulu Natal region, while also supporting the accounts and finance team with invoicing and record keeping.
What you will be doing:
- Capturing and updating order data accurately so systems stay clean and current.
- Keeping detailed records for shipments, stock, suppliers and vendors.
- Uploading shipment details to Cietrade and flagging anything that looks out of place.
- Processing supplier and vendor invoices and managing the paperwork and payments linked to them.
- Checking shipping invoices for errors and matching them to the right records.
- Preparing and following up on supporting documents so billing and account reconciliation happen on time.
- Assisting the accounts and finance teams with reports, queries and escalations.
- Tracking vendor payments and maintaining complete financial records.
- Putting together weekly admin reports on outstanding items, exceptions and process problems.
- Suggesting and helping roll out system improvements that make the work more efficient.
This is a full time, permanent position based on site in Kloof, Durban.
Requirements
- 3 to 25 years of experience in import and export or a related field.
- Proficiency in ERP systems, especially Cietrade.
- Strong Excel and organisational management skills.
- Knowledge of programming would be an advantage.
- Exceptional attention to detail and accuracy.
- Ability to manage several tasks efficiently and effectively.
- Experience with system optimisation and process improvement would be nice to have.
Responsibilities
- Manage order data with accuracy, ensuring timely updates and system integrity.
- Maintain detailed records related to shipments, stock, suppliers and vendors.
- Upload and monitor shipment details within Cietrade, promptly flagging anomalies.
- Process supplier and vendor invoices accurately, managing associated documentation and payments.
- Verify shipping invoices for discrepancies and match them against relevant records.
- Prepare and follow up on supporting documents to ensure timely billing and account reconciliation.
- Support accounts and finance teams by providing detailed reports, resolving queries and escalating issues as needed.
- Track vendor payments and maintain comprehensive financial records.
- Generate weekly administrative reports highlighting outstanding items, exceptions and process issues.
- Advocate for and implement system improvements to enhance operational efficiency.
Job details
- Organisation
- Dixie Recruitment
- Location
- Kloof, Durban, KwaZulu Natal
- Job type
- Full time
- Experience level
- Mid (3+ years)
- Category
- Logistics & Supply Chain
- Application Method
- Apply online
Success Guide
Hi there. This kind of imports and exports role is all about proving you can stay accurate under pressure, so when you apply, make your CV shout about two things: your Cietrade or ERP experience and your eye for detail with invoices and shipment records.
Even if your experience is on the lower end of that 3 to 25 year range, focus on real examples where you caught a discrepancy or improved a process. Recruiters in logistics love a short story about a problem you spotted and fixed.
Before you apply, double check your CV lists the exact systems you have used and keep the layout clean and easy to read. A short cover note explaining why Kloof and Durban location works for you will also help you stand out.
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