HR Assistant for Telecoms Company in Alberton

Are you an organised HR professional looking for your next challenge? A well established telecoms company in Alberton is looking for an HR Assistant to provide comprehensive HR administration and operational support across the employee lifecycle.

You will report to the HR Manager and work closely with the HR team and line managers in a fast paced environment. Confidentiality, accuracy and the ability to juggle multiple priorities are key.

What you will do:

• Maintain accurate and confidential employee files and HR records
• Process employee movements such as appointments, transfers, promotions and terminations
• Prepare employment contracts and other HR documentation
• Update employee info on the HRIS and conduct data audits
• Coordinate recruitment from vacancy approval to appointment
• Assist with CV screening, interview scheduling and pre employment checks
• Coordinate onboarding and induction for new employees
• Provide payroll inputs and support with benefits administration
• Assist with employee relations admin including disciplinary and grievance processes
• Prepare HR reports and maintain dashboards
• Support compliance with BCEA, LRA, Employment Equity and POPIA
• Coordinate training logistics and maintain training records

Important notes: This is a permanent, full time, on site position in Alberton. You must be prepared to travel ad hoc between Alberton and Troyeville. South African citizens only. A valid driver's licence and own car are required.

• Matric or Senior Certificate
• A qualification or certification in HR Management, Industrial Psychology, Business Administration or a related field will be a huge advantage
• A minimum of 3 years HR administration experience is required
• Good knowledge of South African employment legislation
• Experience with recruitment, onboarding and employee records
• Exposure to payroll administration
• Exposure to employee relations and disciplinary processes
• Strong Microsoft Office skills, particularly Excel
• Excellent written and verbal communication skills
• High level of confidentiality and attention to detail
• Systems experience: Microsoft Office Suite, HR Information Systems (e.g. Pace HR), Payroll systems (e.g. Sage, VIP Payroll, PaySpace)
• Must have a valid driver's licence and own car
• Clean ITC/credit record and no criminal record

• Maintain accurate and confidential employee personnel files and HR records
• Process employee movements including appointments, transfers, promotions, salary changes and terminations
• Prepare employment contracts, confirmation letters, variation letters and other HR documentation
• Maintain and update employee information on the HRIS
• Conduct regular employee data audits
• Respond to routine employee HR queries and escalate complex matters appropriately
• Maintain HR filing and document management systems
• Coordinate recruitment activities from vacancy approval through to appointment
• Advertise vacancies and assist with CV screening and shortlisting
• Schedule interviews and coordinate assessments
• Conduct reference and pre employment checks where required
• Prepare offer and employment documentation
• Coordinate onboarding and induction for new employees
• Ensure all required documentation is completed before employees commence
• Track probation periods and follow up with managers on probation reviews
• Provide accurate monthly payroll inputs and supporting documentation
• Assist with employee changes affecting payroll
• Liaise with payroll regarding queries relating to salaries, deductions, leave and benefits
• Maintain records relating to medical aid, retirement funds and other employee benefits
• Assist with payroll and HR reconciliations where required
• Provide first line administrative support on employee relations matters
• Assist with disciplinary and grievance processes
• Prepare correspondence and documentation for hearings and investigations
• Maintain confidential ER records
• Ensure processes are aligned with company policy and applicable South African labour legislation
• Escalate complex disciplinary, grievance or legal matters to the HR Manager or Employee Relations specialist
• Assist with the preparation of monthly HR reports covering headcount, turnover, recruitment, absenteeism, leave and employee movements
• Maintain HR dashboards and trackers
• Provide accurate workforce information to management
• Assist with HR audits and reporting requirements
• Identify discrepancies in HR data and coordinate corrective action
• Assist with compliance relating to BCEA, LRA, Employment Equity Act, Skills Development Act and POPIA
• Support Employment Equity reporting and administration
• Assist with WSP/ATR and Skills Development activities where applicable
• Maintain documentation required for B BBEE and HR audits
• Ensure employee records and processes comply with internal policies and applicable legislation
• Coordinate training logistics and attendance
• Maintain training records and skills matrices
• Liaise with training providers
• Assist with WSP/ATR administration
• Track mandatory and compliance related training