Financial Administrator for Residential Rental Portfolio in Midrand
Excellent Staffing · Midrand, Gauteng
Overview
Excellent Staffing is hiring Financial Administrators for Grow Wealth Investments Group in Midrand. You will manage billing, reconciliations, tenant invoicing, landlord reporting, deposits and utilities on WeConnectU. This permanent, full time role suits someone with 2 to 3 years of rental financial admin experience who is organised, numerical and comfortable in a fast paced property environment.
About the role
Grow Wealth Investments Group, South Africa's number one investment company, needs detail oriented Financial Administrators to join their Midrand team. You will take responsibility for the financial administration of a residential rental portfolio.
What you will be doing:
- Processing monthly payments for residential rental properties
- Handling rental receipts, landlord disbursements and investor account payments
- Loading levy, municipal and utility accounts onto WeConnectU for payment
- Invoicing tenants for recoverable utility and municipal charges
- Resolving water and electricity account queries
- Processing approved maintenance invoices and allocating them correctly
- Reconciling tenant, landlord and creditor accounts monthly
- Administering tenant deposits and processing deposit refunds
- Preparing and distributing monthly tenant statements and invoices
- Liaising with portfolio managers, trustees, municipalities and service providers
Please note: If you do not receive feedback within two weeks of applying, consider your application unsuccessful.
Requirements
- Matric
- Relevant finance, bookkeeping or property administration qualification (advantageous)
- Minimum 2 to 3 years experience in residential rental financial administration
- Experience with WeConnectU or similar property management software (advantageous)
- Proficiency in Microsoft Excel and Microsoft Office
- Strong understanding of residential rental accounting, tenant billing, utility recoveries, reconciliations and deposit administration
- Strong numerical and reconciliation skills
- Good communication and client service skills
- Ability to work under pressure and meet deadlines
- Professional, responsible team player
Responsibilities
- Manage and process monthly payments for residential rental properties
- Ensure accurate monthly processing of rental receipts and landlord disbursements
- Process monthly account payments on behalf of investors and landlords
- Obtain monthly levy statements and load them onto WeConnectU for payment
- Obtain monthly municipal rates accounts and process payments accordingly
- Obtain and process water, refuse, sewerage and related utility accounts
- Invoice tenants for recoverable utility and municipal charges
- Investigate and resolve issues relating to water and electricity accounts
- Load and process all approved maintenance invoices on WeConnectU
- Ensure invoices are correctly allocated to the relevant property and landlord account
- Follow up on outstanding invoices and supporting documentation
- Manage tenant invoicing for utilities, recoveries, Body Corporate charges and deposit processing fees
- Determine which accounts are payable by the landlord and ensure accounts are redirected and paid correctly
- Ensure all recurring landlord expenses are accurately maintained and processed
- Perform monthly reconciliations of rental payments for the allocated portfolio
- Ensure all tenant accounts, landlord accounts and creditor balances reconcile accurately
- Prepare and distribute monthly tenant statements and invoices
- Identify discrepancies and resolve account variances timeously
- Administer tenant deposits in accordance with company policy and relevant legislation
- Process and finalise deposit refunds within prescribed turnaround times
- Load and process deposit related fees where applicable
- Ensure all deposit refund documentation is complete and approved prior to payment
- Attend to Portfolio Manager (Asset Manager) queries relating to accounts and payments
- Liaise with property managers (Asset Manager), trustees, municipalities and service providers regarding financial matters
- Ensure compliance with company procedures and financial controls
- Maintain accurate records and supporting documentation
- Assist with audit requests and account reviews where required
- Ensure confidentiality and professionalism in all financial dealings
Job details
- Organisation
- Excellent Staffing
- Location
- Midrand, Gauteng
- Job type
- Full time
- Experience level
- Junior (2+ years)
- Education
- Matric
- Category
- Real Estate & Property
- Application Method
- Apply manually
Success Guide
Before you apply, make sure your CV clearly shows your experience with residential rental financial administration and any property management software you have used, especially WeConnectU.
This role is all about accuracy and reconciliation, so highlight examples where you resolved account queries or managed deposits and utility recoveries. If you have a finance or bookkeeping qualification, mention it even if it is not a strict requirement.
The advert says feedback is only given to shortlisted candidates within two weeks, so keep that in mind and follow up politely if you have not heard back after that time.
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