Finance and Administration Clerk in Paarl
PSS Recruitment · Paarl, Western Cape
Overview
PSS Recruitment is looking for a Finance and Administration Clerk in Paarl to handle financial transactions, lease records, and supplier invoices. This permanent role is perfect for someone with 2 to 3 years of finance or accounts payable experience who wants to grow in property administration. If you are detail oriented and organised, this could be your next step.
About the role
As a Finance and Administration Clerk, you will play a key role in keeping the financial and administrative side of the property management function running smoothly. You will work closely with suppliers, tenants, and internal teams to ensure transactions are accurate and records are up to date.
- Process supplier invoices, check them against purchase orders and delivery notes, and follow up on queries
- Maintain lease records on the property management system and monitor important lease dates
- Manage the purchase order book and track outstanding orders
- Prepare payment schedules and verify supplier banking details before loading payments
- Assist with supplier reconciliations, month end tasks, and financial reports
Please note: Only candidates being considered will be contacted.
Requirements
- Matric is essential
- A bookkeeping or accounting qualification would be advantageous
- 2 to 3 years of experience as a finance clerk, accounts payable clerk, or similar role
- Experience in property or lease administration is advantageous
- Proficiency in accounting software, Excel, Outlook, and online banking
- Sound understanding of basic accounting and VAT
- Strong attention to detail and organisational skills
- Good time management and numerical skills
- Ability to work independently and communicate clearly
- Integrity and ability to handle confidential information
Responsibilities
- Capture, check, and allocate supplier invoices, then submit them for approval
- Maintain tenant and lease data including dates, rentals, escalations, deposits, amendments, and renewals
- Monitor critical lease dates and ensure records are accurate
- Maintain the purchase order book and match invoices to authorised purchase orders
- Prepare payment schedules and verify supplier banking details
- Load payments once authorised and ensure final release by authorised signatories
- Assist with supplier reconciliations, month end processes, and financial reports for the Financial Manager
- Keep electronic records organised and liaise with suppliers, tenants, and internal teams
Job details
- Organisation
- PSS Recruitment
- Location
- Paarl, Western Cape
- Job type
- Full time
- Experience level
- Junior (2+ years)
- Education
- Matric
- Category
- Accounting & Finance
- Application Method
- Apply manually
Success Guide
When applying for this Finance and Administration Clerk role in Paarl, make sure your CV clearly shows your experience with supplier invoices, purchase orders, and reconciliations. Since property or lease administration experience is a bonus, mention any exposure you have had to lease records or property management systems. Highlight your proficiency in Excel and accounting software, as these are key for the day to day tasks. In an interview, be ready to talk about how you handle attention to detail and confidentiality, and give examples of how you have managed multiple financial tasks accurately. Good luck!
How we help you prepare
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