Executive Virtual Assistant (Remote for US Team)
GoFlow BPO · Remote
Overview
GoFlow BPO is hiring an Executive Virtual Assistant to support US based executives from anywhere in South Africa. If you are organised, proactive and tech savvy, this remote role lets you work closely with leadership, manage calendars and communications, and grow your admin career from home. It is a permanent, full time opportunity for someone who takes initiative and values confidentiality.
About the role
GoFlow BPO is looking for an Executive Virtual Assistant to provide high level administrative support to its executive team. This is a permanent, full time role that you can do remotely from South Africa while supporting US based leaders.
You will help keep daily operations running smoothly by managing schedules, coordinating priorities and handling communications. The role suits someone who is highly organised, detail oriented and comfortable working independently in a fast paced remote environment.
You will manage executive calendars, schedule meetings and appointments, and handle email correspondence while prioritising incoming requests. You will prepare reports, presentations and other business documents, assist with travel arrangements and expense reporting, and support project management by tracking deadlines and following up on outstanding action items. You will also maintain organised records, handle sensitive information with discretion and ensure confidentiality in all aspects of your work.
To do well here you need proven experience as an Executive Assistant, Virtual Assistant or in a similar administrative support role, strong communication skills, excellent time management and proficiency with Microsoft Office, Google Workspace and virtual collaboration tools like Zoom, Slack and Asana. Familiarity with AI tools such as ChatGPT, CRM systems and project management platforms is valuable. Previous remote work experience is required.
You will work from your preferred location with a reliable internet connection and a professional home working environment. In return you get exposure to executive level responsibilities, project coordination and modern digital productivity tools in an environment that values professionalism, discretion, initiative and reliability.
Requirements
- Proven experience as an Executive Assistant, Virtual Assistant or in a similar administrative support role
- Exceptional written and verbal communication skills
- Strong organisational abilities and excellent time management
- Proficiency in Microsoft Office, Google Workspace and virtual collaboration tools such as Zoom, Slack and Asana
- Familiarity with AI tools including ChatGPT, CRM systems and project management platforms is valuable
- Ability to work independently with minimal supervision and exercise sound judgement
- Ability to maintain confidentiality and manage multiple priorities effectively
- Previous experience working remotely is required
- A reliable internet connection and a professional home working environment
Responsibilities
- Manage executive calendars, schedule meetings, coordinate appointments and handle email correspondence while prioritising incoming requests
- Prepare reports, presentations and other business documents
- Assist with travel arrangements and expense reporting
- Support project management by tracking deadlines and following up on outstanding action items
- Maintain organised records and handle sensitive information with discretion and confidentiality
- Help executives stay focused on their priorities by keeping daily operations running smoothly
Job details
- Organisation
- GoFlow BPO
- Job type
- Full time
- Work arrangement
- Remote
- Experience level
- Mid
- Category
- Administration & Office
- Application Method
- Apply manually
Success Guide
This role is all about proving you can keep an executive organised from a distance. Your CV should clearly show your remote admin experience and the tools you use daily. Mention specific platforms like Google Workspace, Slack, Asana or Zoom, and give examples of calendars you managed or travel you coordinated. Since the team is in the US, highlight your written communication skills and your ability to work independently across time zones. In interviews, expect questions about handling confidential information and juggling competing priorities. Have a quiet, professional space ready if they ask about your home setup, and be prepared to talk through a real example of when you solved a scheduling problem. Keep your application concise and error free because attention to detail is the whole job.
How we help you prepare
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