Executive Secretary to Managing Director at Rainbow Chicken in Rustenburg
Rainbow Chicken · Rustenburg, South Africa
Overview
Rainbow Chicken is looking for a dynamic and experienced Executive Secretary to support the Managing Director and Executives in Rustenburg. This permanent position offers a chance to work closely with senior leadership in a fast paced FMCG environment. If you have at least 5 years of secretarial experience, strong Microsoft Office skills, and enjoy managing diaries, meetings, and office operations, this could be a great next step in your career. Bring your professionalism and organisational skills to a well known South African brand.
About the role
As the Executive Secretary at Rainbow Chicken in Rustenburg, you will be the right hand to the Managing Director and the executive team. Your day to day work will involve managing diaries, scheduling meetings, taking minutes, and handling correspondence. You will also oversee office management tasks such as supervising receptionists and cleaning staff, coordinating maintenance, and arranging travel and accommodation for executives.
You will process workflows, track documents and contracts, prepare reports and presentations, and ensure that deadlines are met. The role also includes managing security procedures, access cards, and PPE distribution, as well as coordinating internal audits and events. You will be a key point of contact for visitors, contractors, and staff, so strong communication skills are vital.
This is a full time, permanent position based on site in Rustenburg, reporting to senior management.
Requirements
- Minimum of matric, preferably with a secretarial or related certificate or diploma
- Completed a secretarial course or formal training
- Minimum of 5 years secretarial related working experience
- Advanced computer literacy in Microsoft Word, Excel, PowerPoint and Outlook
- Advanced PowerPoint presentation certificate and experience
Responsibilities
- Provide executive support to the Managing Director and management team
- Manage diaries, schedule appointments, meetings and boardroom calendars
- Attend executive, business and supplier meetings and document minutes, deadlines and commitments
- Supervise receptionists, cleaning staff and tea lady, and allocate tasks
- Manage security procedures, parking access system and parking allocations
- Process workflows, track documents and contracts, and obtain authorisations
- Arrange business travel, accommodation, venues and meals
- Coordinate office maintenance, branding and signage
- Prepare notifications, agendas and minutes for meetings
- Administer vehicle logs, travel and cell phone claims
- Coordinate CAPEX for IT equipment and ensure daily, weekly and monthly reports are received
- Plan internal audits, meal days, site walks and PPE ordering and distribution
- Capture, file and maintain records including PPE, company documents, wastage and access control
- Ensure site safety documents are obtained yearly and new employees have signed
- Manage employee access card creation, telephone codes and monthly attendance registers
- Compile memos, letters, presentations and agendas
- Assist with office equipment quotations and approvals
- Assist all departments, visitors, contractors and suppliers as required
Job details
- Organisation
- Rainbow Chicken
- Location
- Rustenburg, South Africa
- Job type
- Full time
- Experience level
- Senior (5+ years)
- Education
- Certificate
- Category
- Administration & Office
- Application Method
- Apply online
Success Guide
Applying for this Executive Secretary role at Rainbow Chicken? You will want to show that you are organised, discreet, and confident working with senior leaders. Update your CV to highlight your secretarial experience, especially any work with executives, diary management, and minute taking. Make sure your Microsoft Office skills are clearly listed, particularly advanced PowerPoint. If you have a secretarial certificate or diploma, attach it along with your matric certificate. In an interview, be ready to give examples of how you handled multiple priorities, managed confidential information, or coordinated travel and meetings. Since the role is based in Rustenburg, confirm you are able to work on site. A polished, professional CV will help you stand out.
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