Executive PA and Finance Administrator for Manufacturing MD in Paarl
Lotus HR Recruitment · Paarl, Western Cape
Overview
A progressive manufacturing company in Paarl needs a seasoned Executive PA and Finance Administrator to support the Managing Director and Director. This is a senior support role for someone with 10 years of experience in executive assistance, bookkeeping, and reporting. You will manage diaries, travel, board packs, and finance tasks like debtors and job costing. If you are highly organised, discreet, and fluent in English, this permanent full time position offers a stable career move in the Western Cape.
About the role
This is a key support role for a well established manufacturing company in Paarl. You will work closely with the Managing Director and Director, providing executive assistance while also supporting the Commercial Manager and Group Financial Manager with finance and bookkeeping duties.
What you will be doing:
- Manage complex diaries, coordinate travel, arrange meetings, and handle expense administration for senior leadership.
- Prepare management reports, board meeting summaries, sales reports, job costing summaries, and outstanding debtors reports.
- Assist with general finance and bookkeeping functions for small business entities, including reporting and analysis.
- Engage professionally with customers, suppliers, and international stakeholders.
- Work on ERP systems like Qmuzik and use Microsoft Excel, Word, and PDF applications daily.
- Maintain confidentiality and professionalism while managing multiple priorities.
Please note: This is not a junior administrative role. The company is looking for a mature, self driven individual with extensive experience in executive support and finance administration.
Requirements
- Grade 12 completed.
- A qualification in Office Administration, Finance Administration, Bookkeeping, or a related field is preferred.
- Minimum of 10 years of relevant experience in an Executive Assistant, Financial Administrator, Sales Administrator, or similar senior support role.
- Proven experience providing executive level support to senior management, including diary management, travel coordination, meeting arrangements, and expense administration.
- Experience preparing management reports, board meeting summaries, sales reports, job costing summaries, and outstanding debtors reports.
- Solid general finance and bookkeeping experience, including managing bookkeeping functions for small businesses and supporting finance teams with reporting and analysis.
- Highly proficient in Microsoft Excel, Word, and PDF applications.
- Experience working on ERP systems such as Qmuzik is highly advantageous.
- Excellent organisational, planning, and administrative skills with strong attention to detail.
- Strong interpersonal and communication skills with fluency in English.
- Self motivated, reliable, and able to work independently while maintaining professionalism and confidentiality.
- Valid driver's licence, own reliable transport, and a clear criminal and credit record preferred.
Responsibilities
- Provide comprehensive executive support to the Managing Director and Director.
- Assist the Commercial Manager and Group Financial Manager with finance, bookkeeping, and reporting functions.
- Manage diaries and coordinate travel arrangements for senior management.
- Arrange meetings and handle expense administration.
- Prepare management reports, board meeting summaries, sales reports, job costing summaries, and outstanding debtors reports.
- Manage bookkeeping functions for small businesses and support finance teams with reporting and analysis.
- Engage professionally with customers, suppliers, and international stakeholders.
- Work on ERP systems such as Qmuzik and use Microsoft Excel, Word, and PDF applications.
Job details
- Organisation
- Lotus HR Recruitment
- Location
- Paarl, Western Cape
- Job type
- Full time
- Experience level
- Senior (10+ years)
- Education
- Matric
- Category
- Administration & Office
- Application Method
- Apply manually
Success Guide
Hi there! This is a fantastic opportunity if you have serious experience under your belt. The company is looking for someone who has been in the game for at least 10 years, so if that is you, do not be shy to highlight your executive support and finance skills.
When you apply, make sure your CV clearly shows your experience with diary management, travel coordination, and financial reporting. If you have worked on Qmuzik or similar ERP systems, definitely mention that. Also, since you will be dealing with international stakeholders, show off your professional communication skills.
Remember to attach your CV, matric certificate, and driver's licence. The role is based in Paarl, so you will need your own reliable transport. Good luck!
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