Event Coordinator and Executive Assistant in Sandton
Assegai Recruitment · Sandton, Gauteng
Overview
Are you a highly organised, proactive person who loves keeping events and diaries running smoothly? This dual role in Sandton is perfect for someone who enjoys planning client conferences, supporting a small team, and taking ownership of arrangements from start to finish. You will communicate with clients, manage competing priorities, and use your strong computer skills daily. If you are ready to grow your coordination career, this permanent full time opportunity could be exactly what you need.
About the role
Assegai Recruitment is hiring an Event Coordinator and Executive Assistant to join a dynamic team in Sandton. This is a permanent, full time role that blends high level administrative support with client event and conference coordination.
What you will do:
- Provide day to day administrative and executive support to approximately four team members.
- Coordinate diaries, meetings, and appointments so everyone stays on track.
- Plan and coordinate client events, conferences, and business functions from start to finish.
- Handle venue bookings, catering, equipment, and other service providers.
- Prepare invitations, manage RSVPs, and maintain accurate guest lists.
- Track event budgets and assist with post event administration and feedback.
- Act as a professional point of contact for clients regarding events and related arrangements.
Why this role stands out: You will get variety every week, working on both behind the scenes admin and exciting client facing events. The team values organisation, clear communication, and someone who can juggle multiple requests without dropping the ball.
Important application note: The job reference for this vacancy is DUR000469-LL-1. Make sure to include it in your application so your CV is matched to the correct role.
Requirements
- Demonstrated experience in executive assistance, senior administration, or a comparable coordination role.
- Practical experience organising corporate events, conferences, or client functions.
- Excellent planning, prioritisation, and follow through skills.
- Strong written and verbal communication skills.
- Confidence engaging with clients and senior colleagues.
- Strong computer literacy and the ability to learn new technology quickly.
- Accuracy, discretion, and attention to detail.
- Ability to work independently while balancing requests from several people.
Responsibilities
- Provide daily administrative support to about four team members.
- Coordinate diaries, meetings, and appointments and communicate arrangements clearly.
- Prepare and format correspondence, presentations, and meeting documents.
- Maintain accurate records, contact lists, and electronic filing systems.
- Track agreed actions and deadlines and follow up to ensure completion.
- Assist with travel and accommodation arrangements when required.
- Plan and coordinate client events, conferences, and business functions.
- Develop event schedules, checklists, and timelines.
- Coordinate venues, catering, equipment, and other service providers.
- Prepare and distribute client invitations, manage responses, and follow up on attendance.
- Maintain guest lists and communicate event details, reminders, and joining instructions.
- Coordinate event materials, presentations, and registration arrangements.
- Support event delivery and resolve practical issues as they arise.
- Track event expenditure against approved budgets and assist with post event administration.
- Act as a professional client contact for events and related arrangements.
- Use digital tools to manage schedules, documents, invitations, and task tracking.
- Identify practical ways to improve administrative processes.
Job details
- Organisation
- Assegai Recruitment
- Location
- Sandton, Gauteng
- Job type
- Full time
- Experience level
- Mid
- Category
- Administration & Office
- Application Method
- Apply manually
Success Guide
Hi there! This role is a great fit if you are the kind of person who loves a good checklist and gets a buzz from pulling off a smooth event. When you apply, tailor your CV to show both your admin strengths and any events you have helped coordinate, even if they were small. Think about times you managed a budget, handled a tricky client, or juggled multiple diaries. In the interview, be ready to talk through a real example of an event or project you organised from start to finish. The team is small, so they will want to see that you are reliable, discreet, and comfortable talking to senior people. Also, make sure your CV clearly states your notice period and availability. Reference DUR000469-LL-1 is important, so pop it at the top of your CV or in your cover letter. Good luck, you have got this!
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