Estate Administrator Assistant supporting deceased estate administration
The Talent Space
Overview
Join The Talent Space as an Estate Administrator Assistant and play a key role in helping families finalise deceased estates. You will support the Estate Practitioner with document management, stakeholder communication and compliance. This permanent, full time role is perfect for someone with a few years of estate administration experience who is organised, empathetic and detail driven. Salary is R300K per annum cost to company.
About the role
As an Estate Administrator Assistant at The Talent Space, you will form part of a fiduciary team that handles the full administration of deceased estates from reporting to finalisation. Your day to day work will involve gathering and verifying estate documentation, helping with the interpretation of wills and preparing Liquidation and Distribution Accounts.
You will also coordinate with clients, executors, heirs and third parties, draft correspondence, place statutory advertisements and maintain accurate filing systems. The role requires a sensitive approach because you will often communicate with people who are grieving.
This is a permanent, full time position based in South Africa. Salary is R300K per annum cost to company.
Requirements
- Matric (Grade 12) is required
- Estate and Trust Diploma would be advantageous
- LLB advantageous but not required
- 3 or more years of estate administration experience preferred
- Exposure to preparation of L&D Accounts and asset realisation processes advantageous
- Experience in a fiduciary or legal environment preferred
- Attention to detail and procedural accuracy
- Ability to manage confidential information and adhere to data protection standards
- Strong organisational and time management skills to meet statutory deadlines
- Professional written and verbal communication skills
Responsibilities
- Assist with the full administration of deceased estates from reporting to finalisation
- Gather, verify and organise documentation required for estate finalisation
- Help interpret wills and prepare Liquidation and Distribution (L&D) Accounts
- Support the transfer and realisation of estate assets
- Scan, print, file and index documents in line with internal processes
- Draft professional correspondence such as letters and emails to stakeholders
- Submit and place statutory advertisements in newspapers and the Government Gazette
- Maintain accurate filing systems, digital records and system updates
- Engage professionally with clients, executors, heirs and third parties
- Respond to estate related queries proactively and accurately
- Ensure compliance with legislation and internal procedures
- Identify and escalate potential risks, discrepancies or delays
- Prioritise tasks effectively to meet statutory and internal deadlines
Job details
- Organisation
- The Talent Space
- Job type
- Full time
- Experience level
- Mid (3+ years)
- Education
- Matric
- Salary
- R25k per month / monthly
- Category
- Administration & Office
- Application Method
- Apply online
Success Guide
If you are applying for this Estate Administrator Assistant role, remember that estate administration is about more than paperwork. It is about helping families during a tough time. When you write your CV, highlight any experience you have with deceased estates, Liquidation and Distribution Accounts or working in a legal or fiduciary environment. Also show that you are organised, discreet and good at communicating with people who may be grieving.
During the interview, be ready to talk about how you handle sensitive information and tight deadlines. You might be asked to describe a time you managed multiple tasks under pressure. If you have a Matric certificate and an Estate and Trust Diploma, bring copies. Even if you do not have an LLB, do not worry because the listing says it is advantageous but not required. Focus on your practical experience and your ability to work accurately and empathetically.
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