Equipment Quotations Administrator
Chainlink Recruitment · Heidelberg, Gauteng
Overview
Chainlink Recruitment is hiring an Equipment Quotations Administrator for a permanent, full time role in Heidelberg, Gauteng. You will support a busy sales team by preparing accurate quotations, sourcing supplier pricing and lead times, and turning approved quotes into sales orders. If you are organised, detail focused and comfortable working in a fast paced equipment and industrial environment, this could be a great step for your admin career.
About the role
Chainlink Recruitment is looking for a highly organised and customer focused Equipment Quotations Administrator to support their sales team in Heidelberg, Gauteng. This is a permanent, full time position within the equipment and industrial sector.
You will play a key role in keeping the sales process moving by preparing accurate equipment quotations, sourcing pricing and product information from suppliers, and making sure approved quotes flow through to sales orders correctly. The role also involves maintaining customer and supplier records, tracking outstanding quotations, generating reports, and liaising with international colleagues and suppliers, particularly in Germany.
The successful candidate must have a technical mindset, strong numerical and analytical ability, and the confidence to manage multiple priorities in a fast paced environment. You will need to be detail oriented, proactive, and comfortable communicating with both local and international stakeholders.
Application notes:No specific application instructions or documents were provided in the listing. When applying, make sure your CV clearly highlights your administration, quotations, sales support, and technical experience.
Requirements
- Grade 12 or Matric certificate
- 3 to 5 years of relevant experience in administration, quotations, sales support or customer service
- Strong technical background or technical awareness
- Fully computer literate, including Excel, Word and Outlook
- Experience with ERP and or CRM systems will be advantageous
- Strong numerical and analytical ability
- Excellent attention to detail
- Strong verbal and written communication skills
- Fluent and fully bilingual in English and Afrikaans
- Ability to work with international colleagues and suppliers, particularly in Germany
- Strong organisational and problem solving skills
- Ability to work independently and as part of a team
- Able to manage multiple tasks, prioritise effectively and meet deadlines
- Proactive, dependable and results driven
Responsibilities
- Prepare and issue accurate equipment quotations
- Source pricing, product information and lead times from suppliers
- Provide administrative and operational support to the sales team
- Convert approved quotations into sales orders and ensure correct processing
- Liaise with suppliers regarding availability, pricing and delivery schedules
- Maintain accurate quotation, customer and supplier records
- Track outstanding quotations and assist with converting opportunities into sales
- Generate reports and provide updates on quotation activity
- Ensure all documentation is accurate and complies with company procedures
- Assist with general administration and ad hoc projects
Job details
- Organisation
- Chainlink Recruitment
- Location
- Heidelberg, Gauteng
- Job type
- Full time
- Experience level
- Mid (3+ years)
- Education
- Matric
- Category
- Administration & Office
- Application Method
- Apply manually
Success Guide
This role is a great fit if you enjoy working behind the scenes to keep a sales team running smoothly. Before you apply, update your CV to highlight any experience you have with quotations, sales orders, supplier communication, or technical products. If you have used an ERP or CRM system, mention it clearly. The job asks for full bilingual English and Afrikaans, so if that applies to you, make it visible near the top of your CV. You should also be ready to talk about how you handle pressure and tight deadlines. The employer is in Heidelberg, Gauteng, so make sure you are comfortable with the location or have a plan for transport. Since the company works with German colleagues and suppliers, a calm and professional communication style will serve you well.
How we help you prepare
This employer takes applications on their own website, so you'll submit this one yourself — but SPAAN NOW gets everything ready for you first. Here's how it works:
- Our AI tailors your CV to match this job's keywords and requirements, so it stands out to recruiters and screening systems.
- A custom cover letter is written specifically for this role — no generic templates.
- We gather the documents this job needs: CV and Matric certificate. SPAAN NOW pulls these from your profile and packages them together, ready to attach.
- Once your application is prepared, we show you exactly how and where to apply — just follow the link to the employer and submit your ready-made CV, cover letter and documents.
- Mark it as applied under Applications to keep track, and if you're shortlisted, use AI Interview Prep to practise questions commonly asked for roles like this.
We do the hard part — tailoring and gathering everything — so applying yourself only takes a minute.
Spaan Talk
Nobody has said anything yet. Be the first.