Engineering Administrative Associate (Project Support) Johannesburg
Smart4 Energy - An nGAGE Talent Business · Johannesburg, Gauteng
Overview
Smart4 Energy is looking for a highly organised Administrative Associate Level III to support engineering and project teams in Johannesburg. If you have experience in technical administration, document control or project coordination and want to work in a busy engineering environment, this temporary full time role could be a great fit. You will help keep projects running smoothly by managing documentation, coordinating with suppliers and maintaining accurate records.
About the role
Our client is seeking a proactive and detail oriented Administrative Associate to provide comprehensive support within a technical engineering and project environment. You will work closely with engineers, project personnel, suppliers and internal stakeholders to ensure documentation is accurate, coordination is efficient and project activities run smoothly.
What you can expect to do:
- Provide day to day administrative support to engineering and project teams
- Coordinate project documentation, technical correspondence, schedules and workflows
- Maintain engineering records, project registers, trackers and electronic filing systems
- Assist with reports, presentations, meeting minutes and technical documentation
- Manage document registers, revisions, submissions and distribution
- Liaise with suppliers and contractors on documentation and administrative requirements
- Assist with purchase order tracking, invoice processing and supplier records
- Compile weekly and monthly administrative and project progress reports
- Support coordination of engineering meetings, site activities and stakeholder communications
Please note: Only shortlisted candidates will be contacted. Further information regarding the client and assignment will be shared during the recruitment process.
Requirements
- Previous experience in engineering administration, technical administration, project administration or document control
- Experience supporting technical teams within an engineering, construction, industrial or project based environment
- Strong Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint
- Proven ability to maintain accurate records, spreadsheets, reports and document registers
- Experience coordinating multiple administrative activities and working to project deadlines
- Strong written and verbal communication skills
- Excellent attention to detail, organisational ability and follow through
- Ability to work independently while supporting multiple stakeholders
- Must be based in Gauteng and able to work within the required project environment
Responsibilities
- Provide day to day administrative support to engineering and project teams
- Coordinate project documentation, technical correspondence, schedules and administrative workflows
- Maintain accurate engineering records, project registers, trackers and electronic filing systems
- Assist with the preparation of project reports, presentations, meeting minutes and technical documentation
- Track outstanding actions, project deliverables and administrative deadlines
- Capture, maintain and verify engineering and project related information
- Manage document registers, revisions, submissions and document distribution
- Maintain accurate spreadsheets, databases and reporting trackers
- Liaise with suppliers, contractors and internal departments regarding documentation and administrative requirements
- Assist with purchase order tracking, invoice processing and supplier payment documentation
- Maintain supplier records, supporting documentation and procurement trackers
- Compile weekly and monthly administrative and project progress reports
- Support the coordination of engineering meetings, site activities and stakeholder communications
- Monitor action lists and follow up on outstanding tasks
- Ensure compliance with internal administrative procedures, document control standards and company policies
Job details
- Organisation
- Smart4 Energy - An nGAGE Talent Business
- Location
- Johannesburg, Gauteng
- Job type
- Temporary
- Experience level
- Mid
- Category
- Administration & Office
- Application Method
- Apply online
Success Guide
If you are applying for this Administrative Associate role, highlight your experience supporting engineering or technical teams on your CV. Be specific about the document control systems you have used and the types of projects you have worked on. Since the role is in a busy project environment, mention examples of how you have managed multiple deadlines and kept accurate records. The employer values attention to detail and follow through, so use your cover letter to show how you have improved administrative processes in the past. Make sure your CV clearly shows your Microsoft Office skills, especially Excel and Outlook. Only shortlisted candidates will be contacted, so tailor your application to stand out.
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