Casual Administrative and Secretarial Support Worker
Government Communication and Information System (GCIS) · Pretoria, Gauteng
Overview
GCIS is looking for a Casual Worker to support the Chief Directorate in Pretoria on a 12 month contract. This part time role is perfect for a graduate with an office management or administration qualification who wants to gain hands on government experience while working flexible hours up to 24 per month. You will handle diary management, meeting coordination, minute taking, and general office admin at an hourly rate of R156,40.
About the role
This 12 month casual contract sits within the Communication Service Agency Chief Directorate at GCIS in Pretoria. You will be the go to person for keeping the Chief Director's office running smoothly on a part time basis.
What you will do- Plan and manage activities for the office of the Chief Director
- Coordinate meetings, compile agendas, arrange catering, and take accurate minutes
- Manage the Chief Director's diary and provide receptionist support
- Handle filing, indexing, and scrutinise routine submissions for the Chief Director
- Order stationery, control office equipment, and serve as sub office asset holder
- Arrange flights, travel bookings, and process travel and subsistence claims
- Process invoices and manage monthly projections and finances
- Compile reports from other Directorates and follow up on OPMS and Risk Reports
Reference number for this post is 3/1/5/1-26/27. Enquiries can be directed to Ms Neli Shuping on (012) 473 0407. The closing date is 13 November 2026. Ensure your application is submitted before this date.
Requirements
- National Diploma at NQF level 6 or Degree at NQF level 7 in Office Management, Office Assistant, Secretarial and Administration, or any related qualification or training course recognised by SAQA
- Valid driver's license
- Willingness to work outside normal office hours
Responsibilities
- Plan and manage all activities relating to the office of the Chief Director
- Render administrative support services to the Chief Directorate
- Provide secretarial support to the manager, including coordinating meetings, compiling agendas in consultation with the Chief Director, arranging catering, taking accurate minutes, and ensuring minutes are available timeously
- Follow up on action decisions with relevant officials
- Ensure proper filing of all incoming and outgoing documents and index each file
- Scrutinise routine submissions or reports and make notes or recommendations for the Chief Director
- Verify and submit all payment advices, orders, and petty cash documents to the Chief Director for signature
- Order and control stationery and office equipment
- Follow up on information for OPMS and Risk Reports
- Serve as sub office asset holder and follow up with other sub office asset holders on their submissions
- Arrange flight bookings, travel, and subsistence advances and claims for the Chief Directorate
- Liaise with travel agencies to make travel arrangements
- Process travel and subsistence claims for the unit
- Process all invoices emanating from the activities of the manager's work
- Manage the diary of the Chief Director
- Provide receptionist support service to the manager
- Manage monthly projections, finances, and orders
- Compile reports received from other Directorates into one reporting line in line with the Directive on the Professionalisation of Human Resource Management and Development in Public Service
Job details
- Organisation
- Government Communication and Information System (GCIS)
- Location
- Pretoria, Gauteng
- Job type
- Part time
- Experience level
- Entry
- Education
- Diploma
- Salary
- R156,40 per hour / monthly
- Category
- Administration & Office
- Closing date
- 13 November 2026
- Application Method
- Apply online
Success Guide
This is a great entry point into government administration, especially if you are a recent graduate with an office management or secretarial qualification. Because it is a casual post capped at 24 hours a month, treat it as a chance to build public sector experience while you study or look for fuller time work.
In your application, highlight any practical admin experience you have, even from volunteer work, student committees, or internships. Mention examples of minute taking, diary management, or event coordination. Make sure your CV clearly shows your NQF level 6 or 7 qualification and attach your driver's license. At the interview, be ready for questions about confidentiality, working with senior managers, and how you prioritise tasks when several people need your attention at once.
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