Bid and Tender Coordinator (Hybrid) at Global Consulting Firm in Cape Town CBD
Elev8 Recruitment Services · CBD, Cape Town, Western Cape · Hybrid
Overview
A global consulting firm in Cape Town CBD is looking for a Bid and Tender Coordinator to manage the full bid process from analysis to submission. You will work hybrid, collaborate with technical experts, and help win tenders for major development partners. This is a great role for someone with strong coordination skills and at least five years of bid or tender experience.
About the role
Our client, a global consulting firm, needs a tenacious and highly efficient Bid and Tender Coordinator to join their dynamic bid team. You will report to the Bid Manager and take responsibility for compiling and submitting high quality, compliant and compelling bids.
What you will do:
- Analyse RFQs, RFPs and RFIs to create proposal outlines and development plans.
- Coordinate proposal kick off and debrief meetings, and prepare detailed plans, schedules, templates and compliance matrices.
- Facilitate multi disciplined groups in brainstorming and developing solutions for proposals.
- Monitor proposal content to ensure compliance with RFP requirements and evaluation criteria.
- Lead and support the development of winning bid responses with internal experts and external stakeholders.
- Maintain and improve a library of reusable components and templates.
- Track bids and proposals on the company bid database and provide weekly or monthly reports.
- Follow up with clients on bid evaluation outcomes and debriefings.
Application note: Forward an updated and detailed copy of your CV via the link or directly to Lameez Herborn at Lameezd@elev8recruitment.co.za.
Requirements
- Bachelor’s degree or diploma in Business Administration, Project Management, Supply Chain Management or a relevant field.
- At least 5 years of bid coordination, grant submission, tendering or bid trawling experience managing end to end bid or tender processes.
- Demonstrable knowledge and experience of government tendering processes and PFMA/PPPFA regulations.
- Experience with international tendering processes and requirements.
- Knowledge of local and international bid submissions with development partners like GIZ, DFID, USAID, World Bank and EU.
- Proven track record of successfully planning and driving tender processes and submissions.
- High proficiency with MS Office Excel and Word.
- Advantageous: exposure to SharePoint, technical fields, or previous copy writing experience.
Responsibilities
- Analyse RFQs, RFPs and RFIs to create proposal outlines and development plans.
- Coordinate and direct proposal kick off and debrief meetings.
- Prepare detailed proposal plans, schedules, templates and compliance matrices for all phases of proposal development.
- Flag potential risks or compliance issues during bid development.
- Facilitate multi disciplined groups in brainstorming and developing solutions for proposals.
- Provide tactical advice and guidance to drive winning submission strategies.
- Solicit management reviews and approvals during proposal development.
- Monitor proposal content to ensure compliance with RFP requirements, evaluation criteria and technical requirements.
- Lead and support the development and submission of winning bid responses with internal experts and contractors.
- Engage with external stakeholders, other departments and all levels of management.
- Maintain, augment and improve the library of reusable components, templates and processes.
- Maintain the bid database and track bids and proposals on the company bid tracking database.
- Coordinate the application process for client registrations and vendor database registrations.
- Follow up consistently with clients on bid evaluation outcomes and debriefings.
- Provide weekly and monthly reports on bids as required.
- Stay up to date with relevant bid and supply chain processes.
Benefits
Competitive package, benefits, performance based bonus
Job details
- Organisation
- Elev8 Recruitment Services
- Location
- CBD, Cape Town, Western Cape
- Job type
- Full time
- Work arrangement
- Hybrid
- Experience level
- Mid (5+ years)
- Education
- Diploma
- Category
- Sales & Business Dev
- Application Email
- lameezd@elev8recruitment.co.za
- Application Method
- Apply via email
Success Guide
This role is perfect for you if you have a few years of bid or tender experience and want to work with a global consulting firm. When applying, make sure your CV clearly shows the types of bids and tenders you have worked on, especially any involving government or international development partners. Highlight your knowledge of PFMA and PPPFA regulations, and mention any experience with GIZ, DFID, USAID, World Bank or EU bids. The email address for applications is Lameezd@elev8recruitment.co.za, so send your detailed CV directly or via the link. In an interview, be ready to talk about a tender you managed from start to finish and how you ensured compliance and quality.
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