Administrative Coordinator for Agricultural Sales Team in Stellenbosch
Active Recruitment · Stellenbosch, Western Cape
Overview
A leading agricultural trading company in Stellenbosch needs a detail-driven Administrative Coordinator to manage sales contracts, invoicing and commissions. If you have 2 to 3 years admin or finance experience and enjoy working with numbers and people, this full-time role offers a stable career in a busy sales division. You will work closely with clients, suppliers and the internal team. Apply now if you are organised, accurate and ready to grow in the agriculture sector.
About the role
Join a leading agricultural trading organisation as an Administrative Coordinator in their busy sales division. You will be based in Stellenbosch and play a key role in keeping sales administration running smoothly.
What you will do:
- Open and draft sales contracts and send them to clients and suppliers
- Collect unsigned contracts and manage the monthly Nedbank audit by gathering PODs and storing invoices and signed contracts
- Complete monthly commission reconciliations and check profit calculations
- Invoice clients and create new clients on the system
You will work closely with clients, suppliers, marketers and your internal team. This role suits someone who is accurate, organised and able to handle pressure during peak seasonal periods.
Requirements
- 2 to 3 years experience in an administrative or financial role
- A relevant degree will count in your favour
- Good Excel skills
- Excellent attention to detail
- Strong planning and organisational skills
- Excellent communication skills
- Ability to work very accurately and efficiently under high pressure during peak seasonal periods
- Fluent in Afrikaans and English
Responsibilities
- Opening and drafting sales contracts and sending them to clients and suppliers
- Collecting unsigned contracts and managing the monthly Nedbank audit
- Gathering PODs and storing invoices and signed contracts
- Performing monthly commission reconciliations
- Checking and analysing profit calculations
- Invoicing clients
- Creating new clients on the system
Benefits
Market related salary plus benefits
Job details
- Organisation
- Active Recruitment
- Location
- Stellenbosch, Western Cape
- Job type
- Full time
- Experience level
- Junior (2+ years)
- Education
- Diploma
- Category
- Administration & Office
- Application Method
- Apply online
Success Guide
Hi there! This admin role in Stellenbosch is a great fit if you enjoy working with contracts, numbers and people. To stand out, make sure your CV clearly shows your experience with Excel, invoicing and any financial admin you have done. Mention your Afrikaans and English skills because this company works with local clients and suppliers. During the interview, be ready to talk about how you stay accurate under pressure especially during busy seasons. Bring a positive attitude and examples of times you caught mistakes or solved problems. Good luck!
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