Administrative Assistant: Operations Support (Entry Level, JHB North)

About the role: SoluGrowth, a recruitment and HR services company, is seeking Administrative Assistants to provide short-term operational and administrative support to the OTD/SDSA team. You will work through manual transaction lists, capture data, update trackers, follow up on outstanding activities, and assist the scheduling team with daily admin. The role is suited to entry-level candidates with good computer skills, strong attention to detail, and the ability to follow established processes.

This is a temporary, part-time position based in JHB North. Full training and process guidance will be provided, so previous specialist experience in molecule recovery or scheduling is not required.

Please note: no application instructions or closing date were provided in the listing. Keep an eye on the source page for updates on how to apply.

• Grade 12 (Matric) is essential
• Basic computer literacy and proficiency in email and Microsoft Office, especially Excel
• Good data-capturing skills with strong attention to detail
• Ability to follow written instructions, checklists, and established procedures
• Good organisational and time-management skills
• Strong written and verbal communication skills
• Ability to manage repetitive, high-volume administrative tasks accurately
• A proactive approach to following up on outstanding activities
• Reliable, punctual, and able to work the required business hours
• Available to start immediately or at short notice

Advantageous but not essential: previous experience as a Data Capturer, Administrative Assistant, Administrative Clerk, or Office Administrator; exposure to operations administration, order processing, or back-office support; experience in logistics, supply chain, stock administration, or customer service; previous use of SAP or other ERP systems; experience maintaining spreadsheets, transaction logs, or operational trackers.

• Capture, update, and maintain accurate information on spreadsheets, trackers, and internal business systems
• Process assigned transactions and administrative tasks in line with established procedures
• Check transaction statuses and ensure all relevant information is recorded accurately
• Maintain complete records of work completed, outstanding activities, and required follow-ups
• Review captured information for errors, missing details, or discrepancies
• Work through assigned transaction lists and complete routine manual administrative activities
• Follow up on outstanding transactions and requests with relevant departments or stakeholders
• Monitor pending activities and ensure appropriate action is taken until completion or escalation
• Assist with reducing outstanding administrative backlogs by working through allocated tasks consistently
• Escalate unresolved queries, discrepancies, or transactions outside the prescribed process
• Provide administrative assistance to the scheduling team during daily operational activities
• Complete assigned system updates and routine scheduling administration
• Identify missing information and follow up with relevant contacts to obtain outstanding details
• Update scheduling trackers and records to keep information accurate and current
• Highlight urgent or unresolved matters to the appropriate team members
• Assist with post-event administrative checks and related duties when required
• Communicate professionally with internal teams and stakeholders on routine queries and follow-ups
• Maintain clear notes on the status of assigned activities
• Follow established procedures, checklists, and instructions
• Provide progress updates to the relevant supervisor or team member when requested
• Perform other reasonable administrative duties within the scope of the assignment