Administrative Assistant for Pharmaceutical Distribution, Cape Town
Clicks Group Limited · Cape Town, Western Cape
Overview
Kickstart your admin career with Clicks Group at United Pharmaceutical Distributors in Cape Town. You will support training compliance, delivery coordination, purchasing and general admin for a busy pharmaceutical branch. If you have Matric and 1 to 2 years of admin experience in retail or wholesale, this permanent role offers variety and growth.
About the role
United Pharmaceutical Distributors (UPD), part of Clicks Group, is looking for an Administrative Assistant at their Cape Town branch. You will report to the Branch Manager and provide admin support across training, distribution and purchasing.
What you will do:
- Assist the Quality Department with training coordination and compliance records
- Manage daily delivery bookings for retail and distribution customers
- Handle packaging quotations, purchase orders and supplier follow ups
- Provide general administrative support to various departments
This is a permanent role ideal for someone organised and detail oriented who enjoys keeping operations running smoothly.
Requirements
- Matric (Grade 12)
- Post matric certificate or qualification in administration is advantageous
- Minimum 1 to 2 years experience in an administrative role within sales or retail
- Experience in distribution or wholesale environment will be beneficial
- Strong writing and reporting skills
- Ability to deliver results and meet customer expectations
- Good planning and organising abilities
- Adherence to principles and values
- Good communication and presentation skills
Responsibilities
- Assist with coordination and administration of all training activities for the Quality Department
- Maintain and update the QCBD training system accurately and on time
- Monitor monthly training completion across departments
- Collect and upload training attendance registers onto relevant systems
- Coordinate departmental Training SOPs and track training compliance
- Manage daily delivery bookings for Retail, Distribution and DI customers
- Communicate delivery schedules to stakeholders and escalate potential delays
- Obtain packaging quotations and update specifications and pricing weekly
- Create and process Purchase Orders for packaging materials
- Monitor stock availability and communicate shortages proactively
- Provide general administrative support and prepare reports as needed
Job details
- Organisation
- Clicks Group Limited
- Location
- Cape Town, Western Cape
- Job type
- Full time
- Experience level
- Junior (1+ years)
- Education
- Matric
- Category
- Administration & Office
- Application Method
- Apply online
Success Guide
Hi there! This role at Clicks Group's UPD division is a great step if you are organised and want to grow in pharmaceutical distribution admin. When you apply, tailor your CV to highlight any experience with purchase orders, delivery bookings, or training records, even if it was during vacation work or internships. In the interview, be ready to show how you keep track of multiple tasks and meet deadlines. They will likely ask about your attention to detail and how you handle pressure. Bring your Matric certificate and any post matric admin qualification. Good luck!
How we help you prepare
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