Admin Stock Controller (Inventory) at Datafin IT Recruitment, Bloemfontein
Datafin IT Recruitment · Bloemfontein, Free State
Overview
Datafin IT Recruitment is looking for a meticulous Admin Stock Controller to join a dynamic software and systems provider in Bloemfontein. You will take charge of inventory accuracy, office security and stock reporting, and you will supervise a Stock Controller. This is a great opportunity if you have 5 to 7 years of stock control experience and are skilled in Granite, Pastel and MS Office. The role is onsite and offers a negotiable salary.
About the role
Our client, a provider of innovative software and systems, needs an Admin Stock Controller who can keep their asset management office running smoothly and their stock records spot on. You will be based onsite in Bloemfontein and will work closely with Stock Controllers, Supervisors and other teams.
What you will be doing:
- Open and close the Asset Management office daily, manage keys and access, and keep security records up to date.
- Oversee stock movements, receipts, transfers and returns, and make sure system updates are done accurately and on time.
- Run monthly stock takes, bakkie stock takes, reconciliations and site audits, and investigate any variances.
- Supervise the Stock Controller by allocating tasks, checking their work and coaching them where needed.
- Prepare daily, weekly and monthly reports and make sure they are submitted on time.
- Support projects and customers with stock queries, handovers and documentation.
- Be on standby as per the roster and hold a valid driver's licence.
Please note: Only shortlisted candidates will be contacted. If you do not hear from us within two weeks, please consider your application unsuccessful.
Requirements
- A relevant Diploma in Stock Control, Inventory Management, Logistics, Operations or Business Management.
- 5 to 7 years of experience in Stock Control, Inventory Management or Asset Management.
- Demonstrated supervisory or coordination experience, including overseeing staff and managing daily priorities.
- Computer literate in MS Word, MS PowerPoint, MS Outlook, MS Excel, Granite and Pastel.
- Advanced inventory management and stock control capability.
- Strong office administration and operational coordination skills.
- Awareness of security, access and key control.
- Good communication skills for dealing with line managers, supervisors, storemen, stock controllers, clients and suppliers.
- Reporting, presentation and data analysis skills.
- Problem solving, investigation and negotiation skills.
- Valid Driver's Licence, valid South African ID and no criminal record.
- Willingness to work standby as per the roster.
Responsibilities
- Take daily accountability for opening and closing the Asset Management office according to operating and security procedures, and monitor access to stock and office areas.
- Maintain office control records, checklists and registers, and coordinate general office support for the Asset Management team.
- Oversee daily stock movements, receipts, issues, transfers, returns and system updates to ensure accuracy and timeliness.
- Ensure monthly stock takes, bakkie stock takes, reconciliations and site audits are completed in line with policy.
- Review stock variances, investigate discrepancies and document root causes and corrective actions.
- Monitor stock levels for assigned customers and identify shortages or excess stock.
- Manage faulty stock, repair vendors, written off and obsolete stock in line with policy.
- Provide day to day direction and oversight to the Stock Controller, allocate tasks and check their work.
- Coach and mentor the Stock Controller and act as first escalation point for issues.
- Coordinate stock and office support for projects, and assist internal and external customers with stock queries and handovers.
- Prepare and submit daily, weekly and monthly reports, and monitor compliance with Asset Management policies.
- Support internal audits and track audit findings or corrective actions to closure.
- Identify opportunities to improve stock accuracy, office controls, security and service levels.
Job details
- Organisation
- Datafin IT Recruitment
- Location
- Bloemfontein, Free State
- Job type
- Full time
- Experience level
- Mid (5+ years)
- Education
- Diploma
- Category
- Warehousing & Stores
- Application Method
- Apply manually
Success Guide
This role is perfect if you enjoy keeping things organised and have a real eye for detail. With 5 to 7 years of stock control experience and skills in Granite and Pastel, you will be a strong candidate. When you apply, make sure your CV clearly shows your supervisory experience and the stock systems you have used. In the interview, be ready to talk about how you have handled stock discrepancies or improved inventory accuracy in the past. Also remember to bring a valid driver's licence and ID, as these are required. The job is onsite in Bloemfontein, so you will need to be based there or willing to relocate. Good luck with your application!
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