Academic Systems Coordinator at University of Johannesburg
University of Johannesburg · Johannesburg, Gauteng
Overview
Join the University of Johannesburg as an Academic Systems Coordinator, where you will manage academic structure information and ensure the accuracy of programme and module data. This permanent role in Gauteng is perfect for a detail oriented professional with 3 to 5 years of experience in student administration or academic systems. You will work closely with faculties and support divisions to maintain data integrity and improve processes. If you have strong analytical skills and a passion for higher education administration, this could be your next career move.
About the role
The University of Johannesburg is looking for an Academic Systems Coordinator to join the Central Academic Administration Division. In this role, you will be responsible for coordinating and maintaining academic structure information and related systems processes to ensure the accurate, efficient, and timely administration of academic programmes, qualifications, modules, curricula, and associated academic structures.
You will work in a dynamic environment that values innovation and collaboration. Your day to day tasks will include coordinating the creation and updating of academic structures on university systems, processing approved changes, and liaising with faculties and departments. You will also conduct data verification and quality control checks, resolve discrepancies, and provide reports to management. This position requires a detail oriented individual who can work effectively across academic and professional support environments.
Please note that the University is obligated to assess all prospective employees against the National Register for Sex Offenders (NRSO) in terms of the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021. The outcome of this assessment may impact possible employment with the University.Requirements
- A Degree or relevant qualification (NQF level 7) in Information Management, Public Administration, Public Management and Governance or a related field.
- 3 to 5 years of relevant experience in student administration, academic administration, academic systems, registration, graduation, curriculum administration or system coordination.
- Experience working with student information or academic administration systems.
- Experience in academic structure management, data quality assurance or system configuration.
- Strong data management and analytical skills.
- Proficiency in Microsoft Office, particularly Excel.
- Experience within a higher education environment is highly advantageous.
- Honours degree (NQF level 8) in Information Management, Public Administration, Public Management and Governance or a related field is recommended.
- Experience with registration and or graduation processes will be advantageous.
Responsibilities
- Coordinate the creation, maintenance, and updating of academic structures and related information on university systems.
- Ensure the accuracy, integrity, and completeness of academic programme, qualification, module, curriculum, and structure data.
- Process approved academic structure changes in line with institutional policies, procedures, and governance requirements.
- Coordinate system related activities for new programmes, curriculum amendments, programme discontinuations, and other academic structure changes.
- Liaise with faculties, academic departments, support divisions, and relevant stakeholders regarding academic structure requirements and system updates.
- Conduct data verification, validation, reconciliation, and quality control checks.
- Identify and resolve discrepancies or system related issues affecting academic structures.
- Maintain appropriate records and documentation relating to academic structure changes and approvals.
- Provide reports and information relating to academic structures as required by management and relevant stakeholders.
- Support the implementation, testing, and enhancement of systems and processes relating to academic structure administration.
- Assist with user acceptance testing and validate system changes affecting academic structures.
- Provide guidance and support to users on relevant academic structure processes and systems.
- Contribute to the continuous improvement and standardisation of academic administration processes.
- Perform any other duties appropriate to the position as assigned by the relevant manager.
Job details
- Organisation
- University of Johannesburg
- Location
- Johannesburg, Gauteng
- Job type
- Full time
- Experience level
- Mid (3+ years)
- Education
- Bachelor
- Category
- Education & Training
- Application Method
- Apply online
Success Guide
Applying for a coordinator role at a big university like UJ can feel daunting, but you have got this. Focus your CV on your experience with academic systems and data management. Be ready to talk about how you have handled academic structure changes or improved data accuracy in previous roles. The interview panel will likely include people from the registrar's office, so show that you understand how academic administration works and that you are meticulous with details. Also, remember that UJ values integrity and confidentiality, so be prepared to discuss how you handle sensitive information. Good luck!
How we help you prepare
This employer takes applications on their own website, so you'll submit this one yourself — but SPAAN NOW gets everything ready for you first. Here's how it works:
- Our AI tailors your CV to match this job's keywords and requirements, so it stands out to recruiters and screening systems.
- A custom cover letter is written specifically for this role — no generic templates.
- We gather the documents this job needs: CV, Academic transcript and Degree certificate. SPAAN NOW pulls these from your profile and packages them together, ready to attach.
- Once your application is prepared, we show you exactly how and where to apply — just follow the link to the employer and submit your ready-made CV, cover letter and documents.
- Mark it as applied under Applications to keep track, and if you're shortlisted, use AI Interview Prep to practise questions commonly asked for roles like this.
We do the hard part — tailoring and gathering everything — so applying yourself only takes a minute.
Spaan Talk
Nobody has said anything yet. Be the first.